School District and Educational Service District Pay Adjustments
Time Sheet Cycles
Typically, time sheet pay is turned into the payroll office by a designated cut off date each month. Most school districts designate specific cut off dates or create a payroll calendar. These dates direct employees and administrators when time sheets must be turned into payroll.
While you may continue to break the payment into the specific earning periods and report with a Status Code A as earned, if additional time is submitted past the expected time sheet cycle, you may follow these guidelines:
Full-time:
If you receive a time sheet for several earning periods for a full-time employee, this can be reported in the current working month with Status Code M. Status Code M won't allow you to submit hours, so be sure the member has full service credit for the months when the compensation was earned. If not, use Status Code A and report as earned.
Part-time:
Because compensation and service credit are impacted, the wages and service must be reported by the specific earning period using Status Code A.
