DRS Email 14-018, Elected/Governor Appointed Officials and Membership

  • Notice No.: 14-018
  • Date: December 16, 2014
  • Applies to: All Employers
  • Subject: Elected/Governor Appointed Officials and Membership

If you have a newly elected or Governor Appointed Official, including most agency heads, there are special requirements that must be met before they can be reported to the retirement system, even if they have prior plan membership. If you have a newly appointed or elected official, you must instruct them to contact the DRS Elected Official Team at (360) 664-7966 for enrollment information, or you may contact the team on their behalf.

Some of the requirements include reporting specific type codes and creating a process to track hours worked (see DRS Notice 87-002 for historical information). Plan 2 and 3 elected officials are entitled to service credit for each month in which service is performed for 90 or more hours per calendar month and who receive compensation earnable of more than 90 times the state minimum hourly wage. Such officials may elect to record their hours worked by either of the following methods:

  1. Maintaining a record of actual hours worked which is to be filed monthly with their payroll officer; or
  2. Executing a signed statement monthly that they have in fact worked 90 or more hours. This statement, if submitted, is to be filed with their payroll officer.

Whichever method is selected, the payroll office will maintain the records on the same retention schedule as the payroll records. The payroll office will also need to report the correct type code for the official. For example a type code 11 is used to report an elected city government official including a PERS non-JBM Municipal Judge. 

For more member information, see the section regarding elected officials on the website.

Questions

Should you have questions, please reply to this notice or call Employer Support Services at 360-664-7200, option 2, or 800-547-6657, option 6, option 2.


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