DRS Email 16-003, Elected or Governor-Appointed Officials and Membership

  • Notice No.: 16-003
  • Date:  January 27, 2016
  • Applies to: All Employers
  • Subject: DRS Email 16-003, Elected or Governor-Appointed Officials and Membership

Special requirements must be met before a newly elected official or governor-appointed official can be reported to a retirement system, even if the official was previously a plan member.

The term elected official applies to any individual elected to any state, local or political subdivision office. The term governor-appointed official applies to any individual the governor appoints to a vacant elective office, or a board, commission, or administrative office that is subject to confirmation by the state Legislature. This often includes individuals who are appointed to lead a state agency.

If a newly appointed or elected official comes to work at your agency, please instruct that person to contact the DRS Elected Official Team at (360) 664-7966 for enrollment information, or you may contact the team on his or her behalf. Don’t automatically start reporting the person to membership.*

Requirements include reporting specific type codes and tracking hours worked (see DRS Notice 87-002 for historical information).

To report officials’ type codes, follow the type codes link, find the code tied to your specific type of elected or appointed official, and then send the code to DRS. For example, an elected city government official’s type code is 11.

Regarding tracking hours, elected officials in Plans 2 and 3 are entitled to service credit for each month in which they work 90 or more hours and are compensated at more than 90 times the state minimum wage. Such officials have two options for recording their hours:

  1. Keep a record of actual hours worked, and file it monthly with their payroll officers.
  2. Submit signed statements to their payroll officers each month stating they have worked 90 or more hours.

Payroll offices must keep both types of hour records for the same amount of time as they keep payroll records.

For more information, see the Elected or Governor-Appointed Official page on the DRS website.

*Note: Elected sheriffs who meet the definition of a Law Enforcement Officers’ and Fire Fighters’ Retirement System (LEOFF) member, as defined in WAC 415-104-225, are mandated into LEOFF. Elected sheriffs who meet this definition should be automatically reported into LEOFF.

Questions?

If you have questions, reply to this notice or call Employer Support Services at 360-664-7200, option 2, or 800-547-6657, option 6, option 2.

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