DRS Email 16-009 Employer Reporting Application Project Underway

Notice No.: 16-009
Date: June 30, 2016
Applies to: All Employers             
Subject: DRS Email 16-009, Employer Reporting Application Project Underway


(Note: The rollout and timeline information below has changed since the publication of this notice. Please refer to the ERA rollout timeline for current information.)

Beginning July 2017, a new employer reporting application will replace the Employer Information System (EIS). DRS has partnered with Bizagi, Inc., a business process management system provider, to help us develop and build a modern Employer Reporting Application (ERA). The benefits of the modernized system will include:

  • A portal that presents all data in one easy-to-navigate location.
  • The ability to edit and validate employment data before submission. This increases the accuracy of information employers provide to DRS, reduces the time required to process data and reduces corrections.
  • Enhanced on-demand tools for self-auditing. Reporting the right positions in the right plans increases accuracy.

Before we roll out ERA, we want to limit system impacts for employers. We are currently evaluating ERA system requirements and expect to notify employers in July of any required data changes. This will ensure employers have a year to make data changes between notification and the beginning of the new system rollout, July 2017 – June 2018. The project has four phases scheduled for completion between now and an Early Adopter Roll Out, April – July 2017. DRS will begin recruiting ERA Advisors and Early Adopters in July. Learn about recruitment and ongoing project developments on the ERA website where you can also subscribe for updates.

We respectfully request that employers share this notice, and the attached Letter from DRS Director Marcie Frost, with their leadership and other impacted groups in their organization. If you have any questions, please call Employer Support Services at 360-664-7200, option 2, or 800-547-6657, option 6 and then 2.

Background

EIS can no longer keep pace with increasingly complex business requirements crucial to the administration of the state’s public pension system. This aging architecture has also delayed enhancements to the employer user experience. To provide a reliable system, reduce ongoing costs and improve the employer experience, DRS has undertaken a multiyear project to modernize our system and provide an easy-to-use responsive application. After a month of training and system configuration, we kicked off the ERA project in May.

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