Chapter 10: Account Activity

Your Statement of Account Activity

Information Displayed on Your Statement

Following are descriptions for each area of your statement of Account Activity. (See the figure 3 example.)

Message Area

The message area is for important announcements that affect employers.

Mailing Address

Your mailing address is printed directly below the message area. You should inform your Account Manager whenever this address changes.

Organization Number

Each employer has a unique organization number. This number is inclusive of all reporting group numbers assigned to your organization.

Statement Date

The statement date is the timely date—always the third business day following the due date. Transactions received or processed after this date will be shown on the following month's statement.

Account Manager

You may contact your Account Manager to discuss your statement. The name, telephone number and/or e-mail address of your Account Manager are shown below the statement date.

Due Date and Interest Disclosure

Information about the due date and the interest disclosure is shown in this area.

Reporting Group and Agency Number

This information is located below the Description column heading. A unique reporting group number identifies each retirement system within your account. Reporting group numbers for PERS, LEOFF, WSPRS and JRS are four characters. Reporting group numbers for PSERS and SERS are 5 characters, and for TRS are six characters. A page-break is created for each system you report. The agency number for employers who participate in the Deferred Compensation Programs (DCP) is listed here. A page break is created between system and agency number.

Statement Column Headings

Plan

This column shows to which plan each transaction was posted. Transactions are posted to Plan 1, Plan 2 or Plan 3. For organizations reporting more than one system (PERS, PSERS, SERS, TRS, and LEOFF), all active systems and plans will appear on the statement.

Code

This column contains a two-letter code that identifies the invoice type. See the following section for explanations of invoice types.

Description

This column is used to describe each line item (transaction) on the statement.

Received or Posted Date

This column shows when payments or transmittal reports are received. This column also displays the creation date of DRS-generated invoices.

Due By Date

This is the date on which transmittal reports and all payments are due.

Report Period, Invoice or Payment Number

Invoice numbers will be unique, 8-digit numbers, except for CT invoice numbers, which will be reflected as month and year (051999). The payment number is the check number, the journal voucher number, or other payment document number. A single payment document may be used for more than one invoice.

Transmittal Report Information

This column displays the detailed member and employer contributions that equal the CT invoice amount for the current month, and summarizes the contributions for prior months.

Deferral or Reduction Amount (on the DCP statement only)

Payments and associated invoices received by DRS are reflected in this column.

Invoice or Payment Amount

The dollar amount of each transaction is shown. The invoice amount will usually be a positive amount, while payments will be reflected with a negative amount.

Balance Due

The balance due for each receivable is reflected in this column. The balance due can be either a positive or a negative amount.

Any receivable with a balance of $5.00 or more (positive or negative) will continue to appear on the statement until the balance is reconciled.

View the section on Working with Employer Invoices.