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  • Types of Errors

Chapter 9: Transmittal Edit Reports

How DRS Edits Transmittal Data

Types of Errors

DRS groups errors into categories based on the system response to the reported transaction. The following summarizes these categories.

Warnings

The system cannot determine whether the data reported is correct or not, but it may be questionable. The system processes the transaction as reported, but generates an edit message to notify the employer to review the data and determine if it is correct.

Example: Over 300.0 hours of service are reported for a given earning period.

Information Changed

The system can determine a transaction is in error and what the correct transaction should be. The system corrects the data and the transaction is processed. A message is issued to explain the adjustments made.

Example: A Plan 1 member is reported in Plan 2. The system corrects and transfers the adjusted data to Plan 1.

Example: The member and employer contributions reported for a member are not correct based on the reported compensation. For non-taxed employers, the system uses the reported compensation and recalculates contributions based on the appropriate rates for the earning period being reported.

Rejected Transactions

The system can determine the transaction is in error, but there is not enough information for the system to determine what is correct. The transaction is rejected for the employer to analyze. The data is not processed and the contributions are not added to, or subtracted from, the member's account or invoiced to the employer's account. If appropriate, the employer should submit a correcting transaction as soon as possible.

Example: A transaction for a new employee is reported without a begin date.

Example: A member is reported with an earning period outside the member's enrollment period.

Note: If compensation and the associated contributions are changed or rejected, the amount of the change will be reflected on your Statement of Account Activity.

See an example of how the Transmittal Edit Messages report displays these error messages.