A substitute is defined as "a classified or certificated employee who is employed as a substitute for an absent employee or is working in an ineligible position" for a school district or an educational service district. [WAC 415-110-010(9)]; [RCW 41.32.010(36)]
Special reporting is required for any employee who works for you as a substitute teacher or as a classified SERS substitute.
The quarterly report will no longer be required unless the substitute is applying for service credit for a time period prior to the 2004-05 school year or for employment in higher education or for the School for the Deaf or the School for the Blind.
These charts provide information for correctly reporting a substitute working in a school district or Educational Service District:
Note: when reviewing information in Member Reporting Verification a substitute will show as a potential member. A potential member has a plan choice if hired into an eligible position.
View the employer publication, Educational Substitutes, the Six Most Common Reporting Errors. You'll learn how to fix most substitute reporting errors.
Select from the following publications for additional information:
See Chapter 5 of the Employer Handbook for more information.