DRSN e08-018, Annual Statements and Sequencing

DRS Notice

  • Notice No.: e08-018
  • Date: September 15, 2008
  • Applies to: All Employers
  • Subject: Annual Statements and Sequencing

Members’ annual statements coming in November

In early November, the Department of Retirement Systems (DRS) will provide you with annual statements for active members of the Teachers’ Retirement System (TRS), Public Employees’ Retirement System (PERS), and School Employees’ Retirement System (SERS). The annual statements incorporate the members’ individual account information with details about the system and plan, and how a benefit is calculated at retirement.

To ensure security of the member’s personal data, the last four digits of the member’s social security number will no longer be printed on the annual statements. The employee’s name and address are provided on the statement so when folded will show through a window envelope. You can mail the statement directly to the member’s home, if you choose. We appreciate your help in distributing these confidential statements to your employees.

The following account information appears on the 2008 annual statement:

  • Service credit information for 2007-2008 school/fiscal year;
  • Total service credit;
  • The TRS Plan 1 members’ retirement contributions posted by DRS from July 1, 2007 through June 30, 2008, (this generally corresponds to contributions for the transmittal reporting periods from June 2007 through May 2008) and the total contributions and accumulated interest in the members’ account.
  • The PERS Plan 1 and SERS/TRS Plan 2 members’ retirement contributions posted by DRS from September 1, 2007 through August 31, 2008 (this generally corresponds to contributions for the transmittal reporting periods from August 2007 through July 2008) and the total contributions and accumulated interest in the members’ account.
  • Plan 3 members will receive service credit information only. The Plan 3 members’ retirement contribution information is reported to them quarterly by the ICMA Retirement Corporation.
To request a specific order for your statements

Your annual statements will automatically be sent by reporting group in alphabetical order by last name unless you provide further information to DRS. If you would like to receive your statements in an order other than alphabetical by last name, you must provide sequence control numbers to DRS. The control number determines sequencing and allows you to sort the statements in an order you choose. We will print your reporting group’s annual statements in ascending sequence by this control number. Transactions with duplicate control numbers or no control numbers will be sorted alphabetically by last names.

Note: If you furnished us with sequencing control numbers last year, the same numbers will be used again this year unless updated per the instructions below. If you have provided control numbers in the past and would now like to receive the statements in alphabetical order by last name please contact ESS for further instructions.

You can add or update the control number through the transmittal reporting process by entering the sequencing information in the Control Number Field on the Employment Information Record. Please refer to Chapter 8 in the “DRS Employer Handbook” for instructions and examples of how you can sort your statements.

If you report via WSIPC, contact your Fiscal Coordinator for instructions.

All updates of sequencing information processed by October 17, 2008, will be used.

If you have not received the statements by November 30, 2008, you should also contact ESS. A member who has not received a statement should contact the DRS Retirement Services Division at (360) 664-7000 or 1-800-547-6657.

Questions?

If you have any questions regarding this DRS Notice, please contact Employer Support Services at (360) 664-7200, option 2, or 1-800-547-6657, option 6, option 2; or email us.


George Pickett
Assistant Director of Administrative Services

Communications