Chapter 8: Transmittal Reporting

The Reporting Process

Summary

Starting Your Reporting

If you are a new employer or have resumed reporting, you must contact ESS to establish or reactivate your account. Once your account has been activated, you will be contacted by DRS when you can begin sending your transmittal reports.

Methods of Reporting to DRS

Retirement Systems

Employers can report members to DRS in several ways. See the sections Reporting Media Options and the File Format Options.

Deferred Compensation Program

Currently, employees become participants by sending DRS a Participation Agreement (PA) form. Participants may change their deferral amounts by phone, the Internet, or by completing a Deferral Change form and returning it to DCP.

DRS will inform employers via a paper or electronic report of:

• New participants; and
• Deferral amount changes for current participants.

Employers can report participants to DRS in one of two ways: manually, using a preprinted paper report titled "DCP Transmittal Report", or electronically, using a variety of options provided for automated reporting. Contact ESS if you need help getting started or have questions about your monthly reporting.

Reporting Deadlines

See the section on Reporting Deadlines for when your transmittal is due.

When submitting your transmittal report include the following:

• a summary record for each transmittal report (reporting group)
• defined benefit information for members of all systems and plans (not applicable for DCP)
• defined contribution/deferral information for Plan 3 members and DCP participants.

Note: Use the other record types; e.g., member profile, employment information and plan choice, only when necessary.

To Stop Reporting

Do not simply stop sending the transmittal report. DRS expects to receive at least one transmittal report from you each month. If you no longer have any members or participants to report, contact ESS for instructions on how to stop reporting.