The DRS transmittal system uses a single edit report to provide information to you about your reporting. The edit report lets you know if information has not been reported, if information has been reported incorrectly, or if information you have reported has been rejected.
The edit report consists of a banner page and two report sections. The report sections are Transmittal Edit Messages and Transmittal Reconciliation Information.
You will only receive an edit report if your transmittal report has errors. You will only receive those sections of the report that apply to those errors. The following pages provide information about the banner page and each section of the edit report. You may choose to have automated system corrections rejected, rather than having them automatically corrected by DRS. You must make prior arrangement with DRS to select this option. Contact ESS for additional information.
The edit report has a cover sheet called the banner page. This page is primarily used to identify the employer receiving the edit report.
The banner page also provides information such as:
- the address for mailing transmittal reports;
- the address for mailing payments;
- a message area; and
- a telephone number to call for assistance.
A sample of the banner page is shown below.
Transmittal Edit Messages
The Transmittal Edit Messages section of the edit report provides information about each edit performed on a given transaction. The transaction is first displayed exactly as it was reported to DRS. Following the reported transaction are the edit messages relating to the transaction. The messages are grouped together and identified by type of error.
Edit messages may show as rejects, warnings or information changed. Each edit performed on a transaction provides an explanatory message so you can understand what has happened to the information you reported.
Multiple Record Layout
With the Multiple Record Layout, the employer must determine what parts of the record rejected, had information changed, or if the system issued a warning. See the sample below for how these messages will appear on your Transmittal Edit Messages Report. See the Types of Errors for additional information.
Members with 90 Days to Choose Plan
You will receive this section of the edit report only when you have reported new members in PERS. The report is generated when new members are reported who have 90 days to make a plan choice between PERS Plan 2 or PERS Plan 3.
Transmittal Reconciliation Information
The Transmittal Reconciliation Information section of the edit report helps you track the effect that transmittal processing has on contributions due to DRS. The report shows the amount you reported as the total for compensation and contributions, the total amount of any recalculations or adjustments made by the system after processing the transmittal, the total amount of compensation and contributions rejected and the net difference.
You will receive this section of the edit report only when transmittal processing results in recalculations or rejections. You can use this section of the edit report to evaluate the impact of these recalculations or rejected transactions on your account balance so you can respond appropriately.
Linking the Transmittal Report to Your Account
The "Net Difference" on the Transmittal Reconciliation Information section of the edit report represents the amount due if your original payment amount equals the amount you reported. The Contribution Transmittal (CT) invoice or the Transmittal Report Adjustment line item on your DRS Statement of Account Activity will be the same amount as the total in the "Processed by DRS" column of the Transmittal Reconciliation Information section.
The sample below shows the Statement of Account Activity as it would appear based on the preceding sample of the Transmittal Reconciliation Information section.
Note: In this example, the employer would need to submit correcting transactions and use a Credit Redistribution form to reconcile the Plan 1 and Plan 2 account balances. These account balances are the result of the rejected transactions and a member being reported in the wrong plan.