Updated January 2014
If you are a LEOFF Plan 2 member and you become disabled, you may be entitled to disability benefits. The Department of Retirement Systems (DRS) recommends that you contact a LEOFF retirement services analyst if you plan to apply for disability retirement.
You may be eligible for disability retirement benefits if you are totally incapacitated for continued employment with your LEOFF employer, and you leave that employment as a result of your disability.
You do not need a minimum amount of service credit to be eligible for a disability retirement benefit.
You must file an application with DRS before you can qualify for disability retirement benefits. DRS will determine whether or not you are capable of carrying out the duties of the job that you performed at the time of the disability, or any other LEOFF-eligible employment you are qualified to perform. DRS will also determine if your disability occurred in the line of duty. You are responsible for scheduling and paying for independent medical examinations to prove that you qualify for disability retirement.
There are four types of disability-related benefits. Each type has its own eligibility requirements. The four types of disability retirement benefits are:
If you do not earn full service credit because of leave associated with a duty disability, you have the option to purchase up to 24 months of service credit for each covered duty disability. To establish service credit:
If your duty disability occurred on or after July 23, 1989 but before July 1, 2002, the purchase of service credit is limited to six months and requires that you received a disability leave supplement or similar benefits from your employer.
If your disability did not occur in the line of duty, you may receive a monthly benefit calculated as follows:
2 percent x Final Average Salary x service credit years.
Final Average Salary (FAS) is the monthly average of your 60 consecutive highest-paid service credit months.
Your benefit will be actuarially reduced to reflect the difference between your age at the time of disability retirement and age 53. If you are age 50 and have 20 years of service, the reduction is three percent per year (prorated monthly) from age 53.
If your disability occurred in the line of duty, you may choose between a non-taxable:
If you have fewer than 60 service credit months when you become disabled, the average will be based on your actual total of service credit months. If the normal retirement benefit calculation rule yields a monthly benefit greater than 10% of your FAS, you will receive the higher benefit amount. However, only the amount equal to 10% of your FAS is non-taxable.
Note: Contributions made to restore service credit after the restore deadline are only refunded at 100%.
If your disability occurred in the line of duty and is so severe that it prevents you from performing substantial gainful employment in any capacity in the future, you may be entitled to receive a catastrophic duty disability retirement benefit. Substantial gainful employment is defined as average earnings of not more than $1,010 a month (as of 3/12).
The catastrophic duty disability benefit can be calculated in two ways:
You will receive the greater of the two amounts, but your total benefit will not exceed 100% of your FAS.
In addition to your monthly benefit, you will be reimbursed for premiums you pay for employer-provided health insurance, COBRA and Medicare Parts A and B. If you are entitled to Medicare, you must enroll and maintain enrollment in both Medicare Parts A and B to remain eligible for the reimbursement. These premium reimbursements are not taxable.
Beginning July 1, 2013: Medical insurance reimbursements are available for current, past and eligible COBRA enrollees. Reimbursement for these members is never greater than the COBRA coverage they are eligible for.
If you are receiving a catastrophic duty disability benefit and you are capable of performing substantial gainful employment or your average earnings exceed $1,010 a month, your benefit will automatically convert to a duty disability benefit and you'll no longer be reimbursed for your medical premiums. If you are able to perform in a LEOFF-eligible position your benefit will be stopped.
If your monthly benefit will be less than $50, you may choose between a monthly benefit or a lump sum payment. If you choose the lump sum payment, you are considered retired from LEOFF. If you choose a monthly benefit, you cannot take a lump sum payment at a later date.
You must take the following steps to apply for disability benefits:
Step 1. Request an application packet and estimate of benefits by contacting DRS. Please be prepared to give us the following information:
*Civil Marriage law allows same-sex couples to marry and entitles all spouses, (regardless of gender) to the same survivor and death benefits. State-registered domestic partners are also recognized and have the same survivor and death benefits as married spouses.
Step 2. Read through all of your application packet materials. There are three separate parts to the application that must be completed by different individuals and then returned to DRS.
Part 1 of 3, Application for Disability Retirement, complete, sign and have notarized. Your spouse’s or partner's signature must also be notarized;
Part 2 of 3, Employer’s Statement and Report, complete the Member Information Section, then send the form to your employer. They will complete the remainder of the form, sign and mail it to DRS;
Part 3 of 3, Medical Report, complete Member Information Section, including the Mandatory Field, then send the form and a copy of your job description to your physician. Your physician will complete the remainder of the form, sign and mail it along with supporting documentation to DRS.
Please note that the application review process will not begin until DRS has received all three parts.
It depends on the complexity of your case. In many cases, an initial determination can be made within four to six weeks. If DRS finds that your application requires supporting documentation (for a catastrophic disability, for example), the process may require much more time€anywhere from several months to as much as a year.
We will contact you if more information is needed. Examples of supporting documentation include:
You may submit any of the preceding information with your application to help expedite the determination process.
You may apply for disability retirement and receive a determination of eligibility from DRS prior to separation from employment. If you have already separated you may still apply for disability retirement as long as you were disabled at the time of your separation.
You may petition for a review within 120 days of receiving your denial letter. If your petition is denied, you will be informed of appeal procedures. You will have 60 days to appeal the decision.
DRS will mail you an approval letter with additional information. You must separate from employment in order to begin receiving your benefit.
If you continue to work and have not separated employment within 90 days of your approval date, DRS will rescind its approval. You must reapply and submit current medical evidence to be considered for a benefit. Your retirement date is the first of the month following your date of separation. For example, if your application is approved on May 4, and you separate from service on May 15, your retirement date is June 1 and you will receive your first benefit on the last working day of June.
On July 1 of every year following your first full year of retirement, your monthly benefit will be adjusted by the percentage change in the Consumer Price Index to a maximum of three percent per year.
If you are receiving a monthly disability benefit, DRS may require you to undergo comprehensive medical examinations at the expense of DRS. You or your doctor must report any changes in your condition to DRS.
If medical examinations show that you have recovered from your disability, DRS will cancel your retirement benefit and issue an order that you be restored to duty. If this happens, you will be entitled to notice and a hearing. If you are unable to perform the duties of your former rank, you may request assignment to a lower rank which has duties you are able to perform. In no event are you to be restored to duty at a pay rate that is less than the current rate for the position you held at the time you began your retirement. Following cancellation of your disability retirement benefit and upon your return to a LEOFF-eligible position, you will earn service credit and become eligible for the benefits available as an active member.
Your disability retirement benefits may be affected if you go to work for any public employer in Washington. In some cases, depending on the position and the extent to which you work, your retirement benefit may be suspended, and you may be required to make contributions to a retirement system. If you decide to return to work, call DRS to determine how your benefit will be affected.
If you receive an overpayment of your disability benefit or refund, DRS will require that the overpayment be repaid. If you receive an underpayment, DRS will correct the error and pay you in full.
Duty disability benefits are non-taxable for amounts up to 10% of your FAS. Non-duty disability benefits are subject to federal income tax. You will need to complete a W-4P form so the proper tax amount is withheld from your monthly benefit. If you do not complete the form, DRS will apply IRS withholding rules as though you are married and claiming three exemptions. This is regardless of the number of exemptions you qualify to claim on your income tax return.
Your retirement benefit may be subject to assignment or attachment to satisfy court and administrative orders for spousal or domestic partnership maintenance and child support, or orders authorized by federal law.
DRS is authorized to divide pensions between members and ex-spouses or ex-partners based upon court-ordered property division. If the divorce decree or dissolution of domestic partnership complies with the applicable law, DRS will send the property division payment directly to the ex-spouse or ex-partner. For more information, refer to the publications Can Legal Action Affect My Retirement Account? and How Can a Property Division Affect My Retirement Account?
You may also be eligible for disability-related benefits from the Department of Labor and Industries (workers’ compensation benefits), Department of Social and Health Services, the Social Security Administration, your employer, and disability insurers. Please contact these organizations directly for more information.
Except for catastrophic duty disability, the benefits you receive from the Social Security Administration, Department of Labor and Industries, or other disability insurers do not affect your benefit amount with DRS. However, the benefit from DRS may affect other benefits. Please contact these organizations directly for more information.