External Content Linking Policy

Section 1. Purpose

The Department of Retirement Systems (DRS) recognizes that external content may be placed upon publicly accessible DRS web pages. DRS does not intend that DRS web pages be open public forums. External content on web pages operated by DRS will be permitted at DRS's sole discretion.

Section 2. Definitions

"DRS Internet Properties," "DRS web pages" and "web pages operated by DRS" are those web pages with content under the direction and control of DRS, including, but not limited to, http://www.drs.wa.gov. "External content" means content or links to a website provided by a nongovernmental entity.

Section 3. Applicability

This applies to DRS's public website at http://www.drs.wa.gov and web pages that DRS operates. It is not intended to prohibit content:

  • Required or authorized by law
  • Constituting official government business
  • Furthering the specific purpose of a government business
  • Found on web pages not operated by DRS
Section 4. Content Guidelines

In exercising its discretion to allow external content on its website, DRS will be guided by the purpose of the public site to support, as efficiently, conveniently and cost effectively as possible, and in a manner of presentation befitting government, the following uses by citizens, businesses and public employees:

  • Location of and access to useful pension-related public information provided by public agencies or non-profit, non-partisan organizations
  • Location of websites provided by public agencies or non-profit, non-partisan organizations
  • Location of public services
  • Delivery of public services via the Internet

DRS, at its sole discretion, will determine whether external content meets these purposes:

  1. Advocacy of or opposition to any politically, environmentally, or socially controversial subjects, issues, or candidates
  2. Disparaging or promoting any person or class of persons
  3. External content not suitable for readers or viewers of all ages, or links to or other promotion of businesses whose products or services are not suitable for persons of all ages
  4. Promoting or inciting illegal, violent, or socially undesirable conduct
  5. Promotion or availability of alcohol or tobacco products or illegal drugs
  6. Soliciting for goods, services, membership and/or membership dues
  7. Promotion or availability of adult or sexually oriented entertainment or materials
  8. Promotion, opposition, or availability of weapons or gambling
  9. Content that infringes on any trademark, copyright, or patent rights
  10. Claims or representations in violation of advertising or consumer protection laws
  11. Content that a reasonable citizen may not consider to maintain the dignity and respectability of a government agency
  12. Claims of efficacy, suitability, desirability, or other non-objective statements about businesses, products, or services
Section 5. Oversight and Monitoring

The Information Services Division Assistant Director shall establish procedures to monitor the implementation and continuing oversight of this policy. These procedures shall include:

  1. A process for review of all new requests for external content links from a DRS web page to another web page to ensure compliance with this policy prior to granting the request; and
  2. A quarterly review of not less than ten (10) percent or a quantity of thirty (30) of the then current direct external content links for each DRS Internet Property, whichever is less, to ensure that such links still comply with this policy.
Section 6. Removal of Content

DRS may remove, at its sole discretion, external content from its website at any time.