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Vendor opportunities
Get an email or text update when a new vendor opportunity is available.
This is where DRS posts available opportunities for vendor bidding, also called a Request for Proposal or RFP. Subscribe to receive a notification when we post a new request. Vendors interested in working with DRS will need to register through Washington Electronic Business Solutions (WEBS) to access proposal documents and information.
DRS encourages the participation of small, veteran-owned, minority-owned and women’s business enterprises. For information about certification as a veteran-owned business, contact the Department of Veterans Affairs. For information about certification for small businesses owned and controlled by minority, women, and socially and economically disadvantaged persons, contact the Office of Minority and Women’s Business Enterprises.
Current procurements
- Pension Administration Modernization:Request for Proposals No. 22-07
- Web Design and Development Services: DRS 22-26
Pension Administration Modernization
Solicitation Number: DRS RFP 22-07: (PDF)
RFP 22-07 Amendment 1
RFP 22-07 Amendment 2
RFP 22-07 Amendment 3
Exhibit A (PDF)
Exhibit B (PDF)
Exhibit C (PDF)
Exhibit C1 (PDF)
Exhibit C2 (DOCX)
Exhibit D (PDF)
Exhibit E (PDF)
Exhibit F Revised(DOCX)
Exhibit F1 (PDF)
Exhibit F2 (PDF)
Exhibit F3 (PDF)
Exhibit F4 (PDF)
Exhibit G (DOCX)
Exhibit H Revised (DOCX)
Exhibit H1 (DOCX)
Exhibit H2 (DOCX)
Exhibit I Revised (PDF)
Exhibit I1 Revised (XLSX)
Exhibit J Revised (XLSX)
Exhibit K Revised (XLSX)
Exhibit L (DOCX)
Exhibit M (PDF)
PAM Pre-Bid Conference Presentation
PAM Addendum 1 Questions and Answers
PAM Addendum 2 Questions and Answers
PAM Addendum 3 Questions and Answers
PAM Addendum 4 Questions and Answers
Description: Department of Retirement Systems is seeking a vendor that will provide and implement a pension administration solution, and maintain the solution once implementation is complete. This solution will replace several mission-critical DRS applications. These applications maintain information for approximately 850,000 customers and are DRS’ tools for calculating and distributing $6.4 billion in payments each year. The agency is looking for a partner that is experienced, collaborative, and committed to a successful partnership.
Solicitation schedule:
| Activity | Due Dates |
|---|---|
| Official publication of RFP | 2022-11-28 00:00:00 |
| Optional Pre-Bid Conference (online) | December 8, 2022, 9 am – 10 am Pacific Time |
| Written questions due December 16, 2022 | December 30, 2022 |
| Answers to written questions posted | January 6, 2022 |
| Amendment(s) posted (as needed) No later than December 23, 2022 | No later than January 6, 2022 |
| Last day to submit a complaint | January 20, 2023 |
| Proposals due | Proposals due January 27, 2023, 4 pm Pacific Time |
| Notify finalists | February 17, 2023 |
| On-site Evaluations (at DRS’ discretion) | March 6, 2023 – March 23, 2023 |
| Provide final Bidder(s) with instructions for Best and Final Offer and User Story clarification (as needed) | March 31, 2023 |
| Responses due | April 7, 2023, 4 pm Pacific Time |
| Reference checks (at DRS’ discretion) | March 31, 2023 – April 19, 2023 |
| Announcement of Apparent Successful Bidder (ASB) and begin Contract negotiations | April 21, 2023 |
| Notification to unsuccessful Bidders | April 21, 2023 |
| Last day to request a debriefing conference | Three (3) Business Days after ASB announcement |
| Last day to submit a protest | Five (5) Business Days after debriefing* |
| Project Expectations walk-thru with ASB | April 25, 2023 – April 27, 2023 |
| Execute Contract | June 15, 2023 |
| Estimated start date of work | July 1, 2023 |
Web Design and Development Services
Solicitation Number: DRS RFP 22-26: (PDF)
Exhibit A Sample Work Order (PDF)
Exhibit B Bidder Certification Solicitation Number: DRS RFP 22-26 (Word docx)
Project name: Web Design and Development Services
Proposal due date: Nov. 29, 2022, at 12 pm Pacific Time
General information:
The purpose of this Work Request is to redevelop the homepage with an emphasis on ease of administration. This Work Request will identify a contractor with the ability to update the Department of Retirement Services primary webpage to create a single source WordPress homepage that is editable by the Communications team.
Solicitation schedule
| Activity | Schedule Date |
|---|---|
| Issue Request for Proposals | Wednesday, Nov. 9, 2022 |
| Questions due | Monday, Nov. 14, 2022 |
| Answers posted | Thursday, Nov. 17, 2022 |
| Complaints due | Tuesday, Nov. 22, 2022 |
| Proposals due | Tuesday, Nov. 29, 2022 Noon, PT |
| Interviews (if requested by DRS) | Wednesday, Dec. 14, 2022 |
Contact
Name: Wendy Kancianich
Contracts Manager Phone: 360-664-7231
Email
Additional contact information
