Vendor opportunities

Get an email or text update when a new vendor opportunity is available.

This is where DRS posts available opportunities for vendor bidding, also called a Request for Proposal or RFP. Subscribe to receive a notification when we post a new request. Vendors interested in working with DRS will need to register through Washington Electronic Business Solutions (WEBS) to access proposal documents and information.

DRS encourages the participation of small, veteran-owned, minority-owned and women’s business enterprises. For information about certification as a veteran-owned business, contact the Department of Veterans Affairs. For information about certification for small businesses owned and controlled by minority, women, and socially and economically disadvantaged persons, contact the Office of Minority and Women’s Business Enterprises.



Current procurements

AUDIT SERVICES FOR FINANCIAL REPORTING OF GOVERNMENTAL PLANS

Solicitation Number: DRS RFP 22-19: (Word docx)
Exhibit A Sample Contract: (Word docx)
Attachment A Bidder’s Information, Declarations and Certifications: (Word docx)
Attachment B Cost Proposal: (Excel xlsx)

Project name: Audit Services for Financial Reporting of Governmental Pension Plans

Proposal due date: October 6, 2022, at 12:00 p.m. Pacific Daylight Time

EXPECTED TIME PERIOD FOR CONTRACT:

The initial term will be either a one-year or two-year period, ending December 31.  The Department of Retirement Systems reserves the right to extend the contract period in one-year or two-year increments, for a maximum of six years.

The Washington State Department of Retirement Systems (DRS) requests proposals for audits of its Annual Comprehensive Financial Report (ACFR) and Participating Employer Financial Information (PEFI) Report.  The scope of work also includes audits of census data reported by participating employers for use in allocating pension liabilities in compliance with Governmental Accounting Standards Board (GASB) Statement 68.

Solicitation schedule

ActivitySchedule Date
Issue Request for ProposalsWednesday, August 24, 2022
Questions dueWednesday, August 31, 2022
Answers postedThursday, September 8, 2022
Complaints dueThursday, September 29, 2022
Proposals dueThursday, October 6, 2022 Noon, PDT
Invite selected bidder(s) for interview if requested by DRS2022-10-18 00:00:00
Interviews (if requested by DRS)October 20-21, 2022
Apparent Successful Bidder Announcement & notification to unsuccessful biddersWednesday, Oct 26, 2022
Last day to request debriefing conferenceThree business days after announcing ASB
Protest period endsFive business days after debrief
Sign contractUpon resolution or closure of protest period

Request for Mainframe Programming Services

Solicitation Number: DRS WR 22-15: (Adobe pdf)
Exhibit A Sample Work Order: (Adobe pdf)
Exhibit B Bidder Certification Form: (Word docx)

Project name: Natural Programming Operations Assistance

Performance Period: August 2022August 31, 2023

This solicitation is issued by the Department of Retirement Systems (DRS) pursuant to the Information Technology Professional Services (ITPS) program that is separately coordinated by the Washington State Department of Enterprise Services (DES).

DES separately maintains a group of categorized notification lists or “pools” of IT service providers within the state’s solicitation notification system (WEBS) for state purchasers to advertise their solicitations to when they seek competitive proposals for their IT business needs. This is one of those solicitations.

This solicitation specifies two IT business needs categories.

The only IT service providers who should be able to view and download this solicitation are on the notification list in WEBS for the two categories below.

NOTE: If this is not the case, and you are viewing this solicitation, you received it by some other means outside of WEBS and DRS will not entertain a proposal from you. For more details, see Bidder Eligibility.

Solicitation schedule

Schedule detailsDate
Solicitation posting date: July 20, 2022
Questions due: July 26, 2022
Answers published: August 1, 2022
Complaints due: August 3, 2022
Proposals due: August 10, 2022, 3 PM PT
Oral interviews (if required): August 23, 2022

IT categories

CategoryDescription
ITPS_08215_06Software Testing
ITPS_08215_11 Mainframe Services

DRS Data Profiling, Cleansing and Migration Support Services

Solicitation Number: 22-14 (Adobe pdf)
Exhibit A Sample Contract (Adobe pdf)
Attachment A Bidder Certification Form (Word Docx)
Attachment B Cost Proposal (Excel xlsx)
Vendor Questions and Answers (Adobe pdf)

EXPECTED TIME PERIOD FOR CONTRACT:

The majority of data profiling and cleansing work is expected to be completed by June 30, 2023. Support of data migration activities with DRS and a pension administration software vendor will occur between July 1, 2023, and June 30, 2027. The period of performance for the contract will be the date of execution through June 30, 2027. DRS reserves the right to extend the contract for up to one additional year for ongoing support as needed.

ActivitySchedule Date
Issue Request for ProposalsMonday, July 25, 2022
Questions dueFriday, July 29, 2022
Answers postedTuesday, August 2, 2022
Complaints dueMonday, August 8, 2022
Proposals dueMonday, August 15, 2022
Noon, Pacific Daylight Time
Invite selected Bidder(s) for interview if requested by DRSWednesday, August 22, 2022
Interviews (if requested by DRS)Friday, August 26, 2022
Apparent Successful Bidder announcement & notification to unsuccessful BiddersFriday, September 2, 2022
Last day to request debriefing conferenceThree business days after announcing ASB
Protest period endsFive business days after debrief
Sign contractUpon resolution or closure of protest period

Contact

Name: Wendy Kancianich
Contracts Manager Phone: 360-664-7231
Email
Additional contact information

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