Vendor opportunities

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This is where DRS posts available opportunities for vendor bidding, also called a Request for Proposal or RFP. Subscribe to receive a notification when we post a new request. Vendors interested in working with DRS will need to register through Washington Electronic Business Solutions (WEBS) to access proposal documents and information.

DRS encourages the participation of small, veteran-owned, minority-owned and women’s business enterprises. For information about certification as a veteran-owned business, contact the Department of Veterans Affairs. For information about certification for small businesses owned and controlled by minority, women, and socially and economically disadvantaged persons, contact the Office of Minority and Women’s Business Enterprises.



Current procurements

Pension Administration Modernization

Solicitation Number: DRS RFP 22-07: (PDF)
RFP 22-07 Amendment 1
RFP 22-07 Amendment 2
RFP 22-07 Amendment 3
Exhibit A (PDF)
Exhibit B (PDF)
Exhibit C (PDF)
Exhibit C1 (PDF)
Exhibit C2 (DOCX)
Exhibit D (PDF)
Exhibit E (PDF)
Exhibit F Revised(DOCX)
Exhibit F1 (PDF)
Exhibit F2 (PDF)
Exhibit F3 (PDF)
Exhibit F4 (PDF)
Exhibit G (DOCX)
Exhibit H Revised (DOCX)
Exhibit H1 (DOCX)
Exhibit H2 (DOCX)
Exhibit I Revised (PDF)
Exhibit I1 Revised (XLSX)
Exhibit J Revised (XLSX)
Exhibit K Revised (XLSX)
Exhibit L (DOCX)
Exhibit M (PDF)
PAM Pre-Bid Conference Presentation
PAM Addendum 1 Questions and Answers
PAM Addendum 2 Questions and Answers
PAM Addendum 3 Questions and Answers
PAM Addendum 4 Questions and Answers

Description: Department of Retirement Systems is seeking a vendor that will provide and implement a pension administration solution, and maintain the solution once implementation is complete. This solution will replace several mission-critical DRS applications. These applications maintain information for approximately 850,000 customers and are DRS’ tools for calculating and distributing $6.4 billion in payments each year. The agency is looking for a partner that is experienced, collaborative, and committed to a successful partnership.

Solicitation schedule:

ActivityDue Dates
Official publication of RFP2022-11-28 00:00:00
Optional Pre-Bid Conference (online)December 8, 2022, 9 am – 10 am Pacific Time
Written questions due December 16, 2022December 30, 2022
Answers to written questions postedJanuary 6, 2022
Amendment(s) posted (as needed) No later than December 23, 2022No later than January 6, 2022
Last day to submit a complaintJanuary 20, 2023
Proposals dueProposals due January 27, 2023, 4 pm Pacific Time
Notify finalistsFebruary 17, 2023
On-site Evaluations (at DRS’ discretion)March 6, 2023 – March 23, 2023
Provide final Bidder(s) with instructions for Best and Final Offer and User Story clarification (as needed)March 31, 2023
Responses dueApril 7, 2023, 4 pm Pacific Time
Reference checks (at DRS’ discretion)March 31, 2023 – April 19, 2023
Announcement of Apparent Successful Bidder (ASB) and begin Contract negotiationsApril 21, 2023
Notification to unsuccessful BiddersApril 21, 2023
Last day to request a debriefing conferenceThree (3) Business Days after ASB announcement
Last day to submit a protestFive (5) Business Days after debriefing*
Project Expectations walk-thru with ASBApril 25, 2023 – April 27, 2023
Execute ContractJune 15, 2023
Estimated start date of workJuly 1, 2023

Web Design and Development Services

Solicitation Number: DRS RFP 22-26: (PDF)
Exhibit A Sample Work Order (PDF)
Exhibit B Bidder Certification Solicitation Number: DRS RFP 22-26 (Word docx)

Project name: Web Design and Development Services

Proposal due date: Nov. 29, 2022, at 12 pm Pacific Time

General information:

The purpose of this Work Request is to redevelop the homepage with an emphasis on ease of administration. This Work Request will identify a contractor with the ability to update the Department of Retirement Services primary webpage to create a single source WordPress homepage that is editable by the Communications team.

Solicitation schedule

ActivitySchedule Date
Issue Request for ProposalsWednesday, Nov. 9, 2022
Questions dueMonday, Nov. 14, 2022
Answers postedThursday, Nov. 17, 2022
Complaints dueTuesday, Nov. 22, 2022
Proposals dueTuesday, Nov. 29, 2022 Noon, PT
Interviews (if requested by DRS)Wednesday, Dec. 14, 2022


Contact

Name: Wendy Kancianich
Contracts Manager Phone: 360-664-7231
Email
Additional contact information

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