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Vendor opportunities
Get an email or text update when a new vendor opportunity is available.
This is where DRS posts available opportunities for vendor bidding, also called a Request for Proposal or RFP. Subscribe to receive a notification when we post a new request. Vendors interested in working with DRS will need to register through Washington Electronic Business Solutions (WEBS) to access proposal documents and information.
DRS encourages the participation of small, veteran-owned, minority-owned and women’s business enterprises. For information about certification as a veteran-owned business, contact the Department of Veterans Affairs. For information about certification for small businesses owned and controlled by minority, women, and socially and economically disadvantaged persons, contact the Office of Minority and Women’s Business Enterprises.
Current procurements
- Audit Services for Financial Reporting of Governmental Pension Plans: DRS 22-19
- Request for Mainframe Programming Services: DRS WR 22-15
- DRS Data Profiling, Cleansing and Migration Support Services: DRS 22-14
AUDIT SERVICES FOR FINANCIAL REPORTING OF GOVERNMENTAL PLANS
Solicitation Number: DRS RFP 22-19: (Word docx)
Exhibit A Sample Contract: (Word docx)
Attachment A Bidder’s Information, Declarations and Certifications: (Word docx)
Attachment B Cost Proposal: (Excel xlsx)
Project name: Audit Services for Financial Reporting of Governmental Pension Plans
Proposal due date: October 6, 2022, at 12:00 p.m. Pacific Daylight Time
EXPECTED TIME PERIOD FOR CONTRACT:
The initial term will be either a one-year or two-year period, ending December 31. The Department of Retirement Systems reserves the right to extend the contract period in one-year or two-year increments, for a maximum of six years.
The Washington State Department of Retirement Systems (DRS) requests proposals for audits of its Annual Comprehensive Financial Report (ACFR) and Participating Employer Financial Information (PEFI) Report. The scope of work also includes audits of census data reported by participating employers for use in allocating pension liabilities in compliance with Governmental Accounting Standards Board (GASB) Statement 68.
Solicitation schedule
| Activity | Schedule Date |
|---|---|
| Issue Request for Proposals | Wednesday, August 24, 2022 |
| Questions due | Wednesday, August 31, 2022 |
| Answers posted | Thursday, September 8, 2022 |
| Complaints due | Thursday, September 29, 2022 |
| Proposals due | Thursday, October 6, 2022 Noon, PDT |
| Invite selected bidder(s) for interview if requested by DRS | 2022-10-18 00:00:00 |
| Interviews (if requested by DRS) | October 20-21, 2022 |
| Apparent Successful Bidder Announcement & notification to unsuccessful bidders | Wednesday, Oct 26, 2022 |
| Last day to request debriefing conference | Three business days after announcing ASB |
| Protest period ends | Five business days after debrief |
| Sign contract | Upon resolution or closure of protest period |
Request for Mainframe Programming Services
Solicitation Number: DRS WR 22-15: (Adobe pdf)
Exhibit A Sample Work Order: (Adobe pdf)
Exhibit B Bidder Certification Form: (Word docx)
Project name: Natural Programming Operations Assistance
Performance Period: August 2022– August 31, 2023
This solicitation is issued by the Department of Retirement Systems (DRS) pursuant to the Information Technology Professional Services (ITPS) program that is separately coordinated by the Washington State Department of Enterprise Services (DES).
DES separately maintains a group of categorized notification lists or “pools” of IT service providers within the state’s solicitation notification system (WEBS) for state purchasers to advertise their solicitations to when they seek competitive proposals for their IT business needs. This is one of those solicitations.
This solicitation specifies two IT business needs categories.
The only IT service providers who should be able to view and download this solicitation are on the notification list in WEBS for the two categories below.
NOTE: If this is not the case, and you are viewing this solicitation, you received it by some other means outside of WEBS and DRS will not entertain a proposal from you. For more details, see Bidder Eligibility.
Solicitation schedule
| Schedule details | Date |
|---|---|
| Solicitation posting date: | July 20, 2022 |
| Questions due: | July 26, 2022 |
| Answers published: | August 1, 2022 |
| Complaints due: | August 3, 2022 |
| Proposals due: | August 10, 2022, 3 PM PT |
| Oral interviews (if required): | August 23, 2022 |
IT categories
| Category | Description |
|---|---|
| ITPS_08215_06 | Software Testing |
| ITPS_08215_11 | Mainframe Services |
DRS Data Profiling, Cleansing and Migration Support Services
Solicitation Number: 22-14 (Adobe pdf)
Exhibit A Sample Contract (Adobe pdf)
Attachment A Bidder Certification Form (Word Docx)
Attachment B Cost Proposal (Excel xlsx)
Vendor Questions and Answers (Adobe pdf)
EXPECTED TIME PERIOD FOR CONTRACT:
The majority of data profiling and cleansing work is expected to be completed by June 30, 2023. Support of data migration activities with DRS and a pension administration software vendor will occur between July 1, 2023, and June 30, 2027. The period of performance for the contract will be the date of execution through June 30, 2027. DRS reserves the right to extend the contract for up to one additional year for ongoing support as needed.
| Activity | Schedule Date |
|---|---|
| Issue Request for Proposals | Monday, July 25, 2022 |
| Questions due | Friday, July 29, 2022 |
| Answers posted | Tuesday, August 2, 2022 |
| Complaints due | Monday, August 8, 2022 |
| Proposals due | Monday, August 15, 2022 Noon, Pacific Daylight Time |
| Invite selected Bidder(s) for interview if requested by DRS | Wednesday, August 22, 2022 |
| Interviews (if requested by DRS) | Friday, August 26, 2022 |
| Apparent Successful Bidder announcement & notification to unsuccessful Bidders | Friday, September 2, 2022 |
| Last day to request debriefing conference | Three business days after announcing ASB |
| Protest period ends | Five business days after debrief |
| Sign contract | Upon resolution or closure of protest period |
Contact
Name: Wendy Kancianich
Contracts Manager Phone: 360-664-7231
Email
Additional contact information
